Managing employer-side matching funds ensures non-biased alignment with localized statutory requirements, fund trusts, and national insurance schemes. The PayPeople calculation engine features a dedicated Contributions module, allowing corporate administrators to configure dynamic financial schedules, set specific tracking titles, define grade eligibility scopes, and deploy custom script equations natively.
1. Navigating to the Employer Contributions Register
To configure statutory matching setups and register fresh employer contribution components:
- Step 1: Open Module Navigation — Go to your master dashboard layout control workspace and click on the primary Setup wheel icon (gear ) positioned in the top right utility banner line.
- Step 2: Access the Pay Panel — Confirm that the main horizontal Pay category tab folder is active. Locate the primary sub-tab grid card labeled Contributions (marked with a red rectangular frame box) and click on it.
- Step 3: Open the Setup Sheet — The main Contributions overview table will appear on-screen, showing default items like UIF, Provident Fund, and EOBI. Click the blue Add new Contribution button (marked with a red rectangular frame box) in the top-right corner toolbar.
2. Filling Out the Add Contributions Form
An Add Contributions popup form will open on-screen. Enter your processing details step-by-step:
- Step 4: Choose the Calculation Type — Click the Calculation Type dropdown menu. Choose whether this component operates as a standard 'General' rule or links to other custom system elements.
- Step 5: Label the Payslip Title — Type the exact text name in the Name in payslip* input box as you want it to appear on employee payslips.
- Step 6: Choose the Calculation Method — Open the Calculate Amount dropdown menu to decide how values are computed:
- Fixed Base: Select this for a flat cash contribution, then enter the fixed monetary amount in the next field.
- Percentage Base (%age of salary): Select this to calculate a dynamic fraction of earnings, then enter the percentage rate in the next field.
- Step 7: Set a Capping Limit — Type a maximum currency threshold in the Cap text field to put an upper limit on the contribution amount, or leave it open-ended.
- Step 8: Assign Grade Eligibility — Click the Applicable Grades dropdown filter and check the boxes for the specific corporate salary grades and tiers that this contribution applies to.
- Step 9: Enable Advanced Custom Formulas — For complex calculation rules that flat rates or percentages can't handle, check the 'Use Custom SQL Formula' box. This opens an advanced text area where you can type custom SQL script rules directly.
- Step 10: Save and Complete — Review your ranges, caps, and formula settings. Click the green Save button in the bottom-right corner to finalize the database entry and add the contribution type to your gross salary structures.
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Employer Matching Implementation Pro-Tip: |